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March 10, 2008
Sanitary District Meeting Minutes
Sanitary
District #1
The Sanitary District meeting was called to order 6:54 p.m.
Present: Randy Leiker, Andy
Peters, Mark Strobel, Tom Becher and Mike Woods.
Has
agenda been properly posted? Yes
Discussion
and vote to consider billing Outagamie County Airport based on sewer flow
meter readings.
Jim
Kirk from Grand Chute-Menasha West Treatment Plant was present.
Jim stated this issue with the airport has been going on since 1999.
Town has been issuing sewage surcharges to date of $95,629.54.
It is not about the money. It’s
about the sewage district being faced with an expansion.
When we have issues with increased flow and treating water that does
not need treatment, it costs us as taxpayers. It
costs us money to expand the plant. Letters
have been sent to the County Executive, the County Airport Committee and the
Airport Manager. In February of 2008, the Sewage Commission received a
report. One issue from day one
has been the accuracy of the flow monitoring equipment.
It was inaccurate. Jim
stated the airport was charged less money because we felt the meter was
incorrect.
In a report received from the airport, item 4 stated they have verified
accuracy of flows. It was
inspected and certified. Because
the airport stated the readings are correct, the Town should begin charging
based on those readings rather than charging an estimate.
Jim stated we have been working with this issue a very long time.
The meter was placed back in 1997.
The Commission asked Greenville to isolate the airport property.
It was considered a single industrial source to monitor clear water
and concentrations. Since it was
installed, we have had the airport saying they have solved the inaccuracies.
Sanitary charges are based upon those flows.
The billing is based on potable water use.
On a quarterly basis we are not charging for those excess loads.
Other users are paying for overloads.
It is not a penalty. It
is a means of equalizing costs. Randy
Leiker stated surcharges will continue for loadings above and beyond normal
waste. There will be a sanitary
only charge based on the flow meter versus potable water charge.
It will be the excess flows. We
always felt the readings were incorrect so the figures were adjusted.
We now have letters stating the readings are correct.
They will now be charged accordingly per resolution effective March 1st.
Mark Strobel questioned the date of the letter.
Jim Kirk stated the calibration report is dated January 17, 2008.
To go back to charge them, Jim stated he could go back to February 1st.
For February it would be about $1,800 additional monies.
With spring it will be higher. The
January charge would be around $3,900. Tom
Becher felt we should bill them from January 17th.
Jim Kirk stated it would depend on when the meter is read.
February 1 would be the easiest.
Town resident, Sharon Tornes, questioned why it took 10 years to
discover this. Randy stated it
has been going on over time. The
Sewage Commission and County Airport were pointing fingers and looking for
solutions. The Commission felt
it was false readings. Now it is
certified that the readings are right. Jim
Kirk stated we did not know that the figures were correct.
It has taken a long time to get to this point.
It has been a decade to get to this point.
10 years ago was when we directed Greenville to isolate the airport
to watch it. Randy Leiker stated
this was presented to the Airport Committee at the County in December and
Jim presented a report. The
Counties response to the compliance order was that there are several wells
and they have been closed. Verify
no cross connections – verified by televising.
Verify system is not clogged with sediments as this has cause
problems in the past - verified by televising.
Verify accuracy of flow meter equipment and correct inaccuracies -
verified correct. Determine
to be accurate and correct source of I & I – verified accurate.
The Airport has addressed each concern.
They will continue to monitor. Mr.
Kirk stated as a result of the response, we went back to the Sewage
Commission with the understanding that they finally verified all the issues.
Jim talked with Don Schinke (Greenville Sanitary District) and the
Town of Menasha. It is Jim’s
opinion and the Commission agreed that airport needs much more oversight. We
need to keep a closer eye on things and tighten them up and take care of the
I & I.
Randy Leiker gave a history of letters sent.
August of 2000 sent notice. July 12, 2001 - compliance order.
August 9, 2001 - compliance
order. December 4, 2001 -
compliance order. November 18,
2002, November 16, 2004, etc.. This had been going on for many years.
They finally took the step to certify their meter.
There is no reason we should not bill now.
Kirk looked at the numbers every few weeks and told them about the
flow meters. It resulted in
thank you Mr. Kirk. They are out
there on a daily basis taking those readings.
It has taken a lot of time. It
is time for more oversight.
Dean Culbertson (County Airport Committee) stated that over last few years,
the airport directors have chosen to ignore Mr. Kirk.
It is a problem and he agrees with everything that Mr. Kirk says.
Dean stated it is not my fault. We
have told staff time and time again. We
have no control over this. We
have been told we are micromanaging too much.
Randy stated are not giving them 6 months to comply.
We are staring right now. Mr.
Culbertson stated we should give them 60 days to comply.
Mr. Kirk stated Mr. Culbertson sat on the Sewage Commission for many
years when he was on the Greenville Town Board.
Dean was copied on these reports.
There is a personnel problem at the airport.
Mr. Kirk stated this is not any type of reflection on Mr. Culbertson.
Mark Strobel would like to bill from January 1st seeing the meter
was tested in January. Andy
Peters stated that will probably not stand up in court.
Andy felt we should start February 1st.
Jim Kirk stated that from day one when they installed the manhole, it
was stated in writing they are to insure the accuracy of that meter.
Andy Peters made a motion to start billing the airport from January 1st,
2008. Give them until June 1st
to televise all the sewer lines. Mr.
Kirk stated he gave them an order to do that within two years.
It is not our place to issue a compliance order.
Mike Woods seconded the motion and it was carried.
Review
and approve the February Sanitary District minutes.
Tom
Becher made a motion to approve the meeting minutes.
Mark Strobel seconded the motion and it was carried.
Review
and approve the March Sanitary District vouchers.
Andy
Peters made a motion to approve the March vouchers.
Mark Strobel seconded the motion and it was carried.
Superintendent’s report.
Mike
Woods made a motion to accept the report.
Tom Becher seconded the motion and it was carried.
Adjourn
Sanitary District meeting.
Mark
Strobel made a motion to adjourn the Sanitary District meeting.
Tom Becher seconded the motion and it was carried and adjourned at
7:40 p.m.
Sanitary District #2 - Stormwater Utility
The
meeting was called to order at 7:40 p.m.
Approve February Stormwater Utility minutes.
Tom
Becher made a motion to approve the February meeting minutes.
Mark Strobel seconded the motion and it was carried.
Approve March Stormwater Utility vouchers.
Tom
Becher made a motion to approve the March vouchers. Mike
Woods seconded the motion and it was carried.
Public participation – comments and/or questions.
Sue
Behm any discussion was held on possibly two meetings a month.
Dave Tebo stated we have been looking at possibly having a Committee
of the Whole meeting for a second meeting.
The Committee would meet for discussion purposes, but no action would
be taken. Any action would be
done at Board meeting.
Consideration
and possible approval of $6,500 stormwater expenditure cost sharing for
“Field of Dreams” site and drainage plan.
Mike Siewert spoke. The
proposal recommends getting some of the design work done now before putting
in the parking lot. We are going
to have to do it eventually anyway. We
want the area for stormwater set aside so the parking lot doesn’t
interfere and in case fill needs to be brought in.
One of the contractors for the Highway 96 rebuild has approached the
Town about setting up a concrete plant in the park during the construction.
They will lay down the two roads as well as the parking area with
about ten or twelve inches of gravel. Rather
than have it put in and have to be pulled out, it can be paid for by them.
It is just sooner than later. This
is based upon Mark Strobel’s recommendation.
Mark has a concern this is just a rough (within a foot) design draft.
If we are going to do it, let’s do it right the first time.
Mike Siewert stated he will nail the parking area down.
Some of the within a foot will be up by the ball diamonds.
There is money available for this.
The price is low because Martenson & Eisele will donate some
time.
Mike Woods heard of companies like this changing oil on the site and
covering it up. Dean Schiller
stated we can but in an agreement the ramifications of doing this.
We can get a letter of credit in case we have problems in case
they walk away. They will
scrape off top soil. It will
stay there.
Mike Woods made a motion to accept and to get a $10,000 deposit from the
construction company. Andy
Peters seconded the motion and it was carried.
Mark Strobel voted present.
Monthly report on erosion control.
Tom
Becher made a motion to accept the report.
Mike Woods seconded the motion and it was carried.
Public Works Supervisor stormwater report - accept.
Mark
Strobel made a motion to accept Don’s report.
Andy Peters seconded the motion and it was carried.
The report includes the counter and emergency button at the public
works building.
Adjourn Stormwater Utility Meeting.
Mark
Strobel made a motion to adjourn the Stormwater meeting.
Tom Becher seconded the motion and it was carried and adjourned at
7:49 p.m.
Deborah Wagner,
Town Clerk
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